Event Planning Checklist
The Office of Student Engagement recommends using the Event Planning Checklist to help with planning all aspects of your organization’s events. Utilizing this form will help your organization to pay close attention to the important planning details of the event. This form also provides an area to record your thoughts on the event so future organization leaders can determine if they should or should not host the same event in the future.
Contact Information for Rental Spaces:
- Classroom & Gazebo: Office and Events Manager, Tarra Raspanti, email@example.com
- Auditorium: Office and Events Manager, Tarra Raspanti, firstname.lastname@example.org
- Student Lounge Residence Hall: Coordinator, email@example.com
- Dining Hall/The Nest: Student Engagement Coordinator, Ashley Hillegas, firstname.lastname@example.org
- Library request form
- President’s Boardroom: Anne Kiczula, email@example.com or x200
- Admissions Conference Room: Admissions, firstname.lastname@example.org
- Faculty Conference Room: Sheila Gillespie, email@example.com
College Guest Speakers/Presenters Policy:
On occasion, persons/groups from outside Manor College are invited/sponsored to speak, present, and/or receive an award at academic and/or special events open to the College and/or external community.
A member of the Executive Leadership Team is required to approve all Guest Speakers/Presenters before an invitation can be offered. For example:
- Vice President of Academic Affairs for Faculty Members
Faculty Guest Speakers must have experience or credentials that are appropriate to the topic at hand.
- Dean of Students for Student Organizations
A speaker invited by a student organization must not advocate action or urge the audience to take action which is illegal under the laws of the United States, the Commonwealth of Pennsylvania, or which is prohibited by the rules of the College or the Student Code of Conduct.
When the event is a College-wide celebration at which students and their families constitute the primary audience, such as a commencement ceremony or an academic convocation, the speakers will be selected because they can tell a personal story of achievement attained in an ethical and moral manner; inspire the audience with their experience in overcoming adversity; articulate a spiritual or moral principle of the human condition; or share a tale of personal sacrifice for a greater good. Before invitations are offered for events of this nature, approval by the College President is required.
- Speakers/guests must reflect the mission, vision, and values of the College.
- Guests are expected to adhere to College safety and security policies while on campus
- The host (Board of Trustees, president, faculty or staff member) is responsible for a guest transportation, housing, meals, and other hospitality services.
- If compensation or any form of honorarium is appropriate, the host must arrange for such expenditures with his/her immediate supervisor prior to the engagement.
- The College reserves the right to control the time, place and manner of such speeches and events on campus to maintain safety and order.
- The Board of Trustees reserves to the President the right of final determination on matters the Trustees see as being of major concern to the College or where the responsibility and action of the Board of Trustees is required.
Responsibility of Speakers and Guests of the College
As a Catholic college, Manor knows that not all guests will agree with the Church teachings, but the expectation is that all guests will acknowledge the responsibilities of a Catholic college and show respect for official Church teaching in their presentations. Respectful disagreement with Church teaching is welcome, provided the disagreement is voiced in a context that allows the college to fulfill its responsibility to provide the official teaching of the Church on the topic.
Occasionally the College invites a guest to campus for the purpose of honoring that guest. In addition to the consideration outlined above, the decision to honor a person must take into account his or her character as reflected in the public actions he or she performs and supports.
Manor College affirms the positions articulated by the United States Conference of Catholic Bishops, that “Catholic institutions should not honor those in defiance of our fundamental moral principles. Those whose actions show disregard for such fundamental principles should not be given awards, honors, or platforms which would suggest support for their actions.” (Catholics in Political Life, USSCB, 2004).